Pre-Installation IT Form Thank you for purchasing your equipment through BAYtek Office Solutions Ltd. Each multi-function device comes with a complimentary free 2 hours installation slot (Bronze), in the majority of installations which are standard print and scan solutions. More complex solutions or networks consisting of more than 5 workstations without a print server can be considerably longer. Following the initial free 2 hours onsite, standard labour charges are applicable. Our engineer on-site will inform you the free time is due to expire and you have the option to purchase additional time, this will be separately invoiced on conclusion. IMPORTANT - It is possible to upgrade your installation to Silver or Gold before our arrival, respectively 2+2 hrs or 2+4 hrs, purchasing additional time prior to arrival will ensure you get it at a reduced rate.Installation tiers detailing can be found on your Sales & Service document or speak to your account manager for further details. To setup your copier for printing and scanning, the following form needs to be completed. BAYtek will not share your contact details with 3rd parties or use them for marketing of any kind. However, we may contact you to discuss your requirements in more detail or if you've requested clarification on any questions. Thank you BAYtek Installation Team Please provide the name of your organisation? If there are multiple branches - please name each of the branches the device are being delivered to...Business Name:*Address* Street Address Address Line 2 City County Post Code Are devices being delivered to multiple branches?*YesNoPlease name each of the branches the device are being delivered*On Premise IT Support or External IT Support Company Name*Please provide contact details for the person/company that provides IT Support for your organisationWill your IT provider be on-site, if our Installation Team require assistance?* Yes Available by phone Where will the equipment be located? i.e. Location(s) of device(s)*Please state where you wish to locate the device(s) IMPORTANT - The right-hand side of the copier must have 50cm of clearance for access to the inside, should maintenance be required. Network InformationNetwork Connectivity*Yes we have a socket within 1.8mNo, we will need a long cable but can supply on the dayWe will need a long cable supplied to length, we will let you know the distance requiredHow will the new copier connect to your network... Is a LAN/Network socket available within 1.8m from the desired location of the copier? This could be a wall socket or an available port on the back of the broadband router or network switch.What distance of cable is required?*We charge £1 per metre for cables made to lengthTotal cost of cableThis will be charged via a separate invoiceIP Address Information - Static IP or reserved DHCP address?*Static IPDHCP reservationI am not sure what this is, can we discuss...The copier will require a unique IP Address on the network, in addition we will require the Subnet Mask, Default Gateway IP Address and DNS Server IP Address. This IP address must be a can be static IP address either assigned or reserved via DHCP.IP Address(es)*If BAYtek are deploying multiple devices, please supply an IP address for each copier (i.e 192.168.0.200)Subnet Mask*(i.e. 255.255.255.0)Default Gateway*(i.e 192.168.0.254)Primary DNS IP Address* Type of Network?*Active Directory - we have or can provide you with administrative access on the dayPeer-to-Peer - log on locally to individuals computersOn-Premise IT services will be available/Our requirements are specificI am not sure, can we discuss...Is your network Windows Active Directory or peer-to-peer, printer drivers installed locally on each computer.IMPORTANT BAYtek will require administrative access on the day, please talk to your IT provider if this information is not readily available.IMPORTANT BAYtek will need access to each workstation to install the printer drivers, if more than 5 workstations the install may exceed the initial free 2 hours. Workstation DetailsOperating Systems*How many workstations will require the copier installing on?This install may exceed the initial free 2 hours.Identify the type/version of Operating System running on the workstations* Windows 10 Windows 8 Windows 7 Windows Vista Windows XP MacOS Linux ScanningThere are two supported scanning types: - Scan to Folder/SMB - Scan to E-Mail Scan to Folder/SMB - Scans generated at the copier can be saved directly in a shared folder on the network. The copier stores an address book entry, that points to a specific folder. This normally works well as a rule, however firewall software, windows updates and password changes can break the link, causing an administrative overhead in keeping it working. If you have on-premise IT or subscribed to BAYtek's Network Support Service these issues can be resolved, if not you may want to opt for scan to e-mail. Scan to E-Mail - Uses your email service to send a scanned document to an e-mail addresses within the copiers address book Scans are received from the copier as an attachment in the users e-mail inbox. MacOS users may wish to explore the scan to e-mail option as SMB has been replaced by SMBx in OSX10.7 and most copiers in the industry are incompatible with this MacOS specific change.How do you want to scan?*Scan to Folder/SMBScan to E-MailBoth options - Dependant on how many locations you require, additional installation time maybe requiredWe do not need require this servicesScan to Folder/SMB* Username Password Please provide details of an username and password that can be used in the copierScan to E-Mail* E-mail Address Password Please provide details of an email address and password that can be used in the copierPlease select your E-Mail provider from list below*Office 365Gmail or G-SuiteOtherAdditional SMTP settings required* SMTP Server Name Port Please provide SMTP server name and port (i.e. smtp.baytek.co.uk port 587) Meter Collection & Toner DeploymentWith all our service agreements we offer remote meter collection as standard. Automatic toner deployment comes as an additional cost option of £3.50 per device, per month; f you feel you may benefit from supply monitoring please speak to your account manager for further details. To collect meter readings a small agent is installed on a Windows based PC, it collects your printer hardware information and transfers it to a secure online database, BAYtek's administration team can then interrogate and act on any service requests the copier may generate. No data other than hardware supplies, page counts and error information is collected. We have no sight of any data either copied or printed. Security white-papers are available on request. IMPORTANT - we cannot install the agent on MacOS devices due to incompatibility issues. You can read additonal information regards security etc via the link below... Print Audit - Security and Privacy PolicyConfirm this software is able to be installed*YesNo FinallyOutside of the standard configuration, we can set up specific profiles for tasks like secure printing and print accounting. We like to be fully aware of such modifications before they arise, in order to plan a successful roll out. Do you want more information on customising copiers for specific tasks? IMPORTANT - Customisations on a local basis may exceed the initial 2 hrs if there are multiple workstations to perform the custom configurations on.Do you want to know more?*Yes please get in touch to discussWe only require basic print/scan functionality This iframe contains the logic required to handle AJAX powered Gravity Forms.